Trans Affirm, Inc. uses transaffirm.org to provide information and basic education only. This information is provided as an act of good faith to support the community, and we make no claims regarding the continued accuracy, reliability, or completeness of the information provided on transaffirm.org. Trans Affirm, Inc. holds no liability towards injury or harm resulting from use of information on this site. By using this site, you accept the risk of reliance on information provided.  

Additionally, transaffirm.org may include links to third-party content and websites. These links are not regularly checked for accuracy, reliability, or completeness by Trans Affirm, Inc. While these links were connected to our website for educational purposes, Trans Affirm, Inc. holds no responsibility regarding the accuracy, reliability, or completeness of the information found on these third-party websites. Trans Affirm, Inc. holds no liability for damages or transactions incurred from your accessing these third-party websites.  

Trans Affirm, Inc. through Transaffirm.org does not and will not provide medical advice. Any medical information found on this site is provided for basic educational purposes only. Trans Affirm, Inc. encourages, and will always encourage, you to seek advice from a health professional. Do NOT rely on information within this site as medical advice. Use of this website and its resources demonstrates your understanding and acceptance of this disclaimer, and your release of Trans Affirm, Inc. from any liability regarding your reliance on information provided within this website.  

Code of Conduct for Trans Affirm, Inc.

Introduction

The Code of Conduct for Trans Affirm, Inc. applies to all participants in Trans Affirm spaces, including board members, volunteers, staff, contractors, partners, and community members. This includes in person events, virtual programs, online platforms, and any space where Trans Affirm is represented.

This Code is established to ensure that all participants uphold the values, mission, and integrity of Trans Affirm. Everyone engaging with Trans Affirm is expected to conduct themselves in a manner that fosters inclusivity, respect, accountability, and community safety.

1. Respect and Inclusion

All individuals must be treated with respect, dignity, and care, regardless of race, ethnicity, gender identity, sexual orientation, religion, age, disability, or any other protected or marginalized identity.

Participants are expected to actively promote inclusive environments where people feel welcomed, affirmed, and valued. This includes using correct names and pronouns, respecting lived experiences, and honoring personal boundaries.

2. Professionalism

All individuals representing or participating in Trans Affirm spaces are expected to conduct themselves in a professional and respectful manner.

This includes punctuality, reliability, and preparedness for meetings, events, and commitments. Confidential or sensitive information related to Trans Affirm or its community members must be protected and not shared without authorization.

3. Ethical Behavior

Participants must act with honesty, integrity, and transparency in all interactions connected to Trans Affirm.

Harassment, discrimination, bullying, intimidation, coercion, bad faith engagement, or manipulation are not tolerated. Conflicts of interest must be disclosed to appropriate leadership when they arise.

4. Accountability

Individuals are expected to take responsibility for their actions and engage in good faith when harm occurs.

Violations of this Code of Conduct should be reported through Trans Affirm’s established grievance process. All participants are expected to cooperate with reviews, investigations, or resolution processes as requested.

5. Collaboration and Teamwork

Trans Affirm spaces are collaborative and community centered. Participants are expected to communicate respectfully, listen to differing perspectives, and contribute constructively.

Disruptive behavior, repeated boundary violations, or conduct that undermines trust, safety, or the ability of others to participate may be addressed through corrective action.

6. Safety and Wellbeing

The safety and wellbeing of trans and gender diverse people is central to Trans Affirm’s mission.

Participants must follow established safety guidelines at events and programs and report unsafe conditions, threats, or concerns to organizers or leadership immediately. Behavior that causes emotional, physical, or psychological harm may result in removal or restriction from Trans Affirm spaces.

7. Online Presence and Digital Spaces

This Code of Conduct applies fully to all digital spaces, including social media comments, direct messages, email communication, Discord servers, virtual support groups, and any online platform operated by or affiliated with Trans Affirm.

Trans Affirm reserves the right to moderate digital spaces by removing comments, restricting access, or blocking accounts when behavior violates this Code or threatens community safety. Moderation decisions are made to protect the community and are not required to be debated publicly.

8. Representation of Trans Affirm

Individuals representing Trans Affirm must do so accurately and responsibly in public spaces, including online platforms and community events.

Personal opinions should not be presented as official positions of Trans Affirm. Authorization from leadership is required before making public statements, commitments, or representations on behalf of the organization.

9. Compliance With Laws and Organizational Policies

All participants must comply with applicable local, state, and federal laws, as well as Trans Affirm bylaws, policies, and procedures.

Participation in required trainings, meetings, or compliance processes is expected for board members and volunteers.

10. Commitment to Mission

Participants are expected to support and advance the mission of Trans Affirm through respectful engagement, continued learning, and advocacy that centers trans and gender diverse people.

Actions that undermine the mission, values, or safety of the community may result in corrective action.

Safety, Access, and Event Participation

Trans Affirm is committed to maintaining trauma informed, affirming, and accessible spaces. To uphold this commitment, Trans Affirm reserves the right to restrict or prohibit participation in its events, programs, or spaces when an individual’s presence is reasonably determined to pose a risk to community safety, wellbeing, or trust.

This includes situations involving credible allegations, documented patterns of harmful behavior, or known histories related to violence, sexual misconduct, harassment, abuse, or exploitation. Decisions may be made without a criminal conviction when necessary to protect community safety.

Trans Affirm is not obligated to disclose details or justification for participation restrictions. Attempts to circumvent restrictions may result in permanent exclusion.

Grievance and Reporting Process

Concerns or violations of this Code of Conduct may be reported through Trans Affirm’s official grievance channels listed on the organization’s website. Reports may be submitted anonymously, though providing detailed information and documentation improves our ability to respond.

Grievances are reviewed by designated leadership or the full Board of Directors, depending on scope and severity.

Appeals

Appeals may be submitted in good faith through the established process. Trans Affirm is not obligated to reverse decisions, particularly in cases involving repeated or serious violations. Decisions made to protect community safety may be upheld without modification.

Consequences of Violations

Violations of this Code of Conduct may result in corrective action, including but not limited to verbal or written warnings, temporary suspension, removal from events or programs, restriction from digital spaces, or termination of volunteer or board involvement.

Severity of action is determined by leadership or the Board based on the nature, impact, and pattern of behavior.

Acknowledgment

By participating in Trans Affirm activities, events, or spaces, you acknowledge that you have read, understood, and agree to abide by this Code of Conduct.

Failure to comply may result in probation or disciplinary action as outlined above.

Nonprofit Status and Nonpartisan Policy

Trans Affirm, Inc. is a registered nonprofit organization. Donations are tax-deductible to the extent allowed by law. Our EIN is available upon request or through donation platforms.

As a nonprofit, Trans Affirm does not endorse or oppose political candidates or parties. We may engage in nonpartisan advocacy and public education on issues that directly affect trans and gender diverse communities, in compliance with nonprofit regulations.

Privacy and Confidentiality

We prioritize the privacy and safety of all community members, volunteers, and participants.

• Personal information shared in support groups, events, online spaces, or via forms is treated confidentially and is not shared without explicit consent, except when required by law or to protect safety.

• Trans Affirm does not out participants, volunteers, or staff without consent.

• By attending events or participating in programs, participants may be subjected to photos or media being taken. Any photos for organizational use will be requested verbally to individuals to ensure photos are okay to be posted. Exceptions include participants personal photos, and reasonable presence in the far background.

• Participants agree to respect the privacy and confidentiality of all other attendees and community members or be subjected to removal.

Volunteer and Leadership Expectations

Volunteers, board members, and staff are expected to uphold the values, mission, and policies of Trans Affirm. Key responsibilities include:

• Following the Code of Conduct, including respect, safety, and professionalism

• Protecting confidential information and community privacy

• Receiving approval from leadership before posting organizational content publicly

• Participating actively and constructively in events, programs, and organizational operations

• Understanding that refusal to follow organizational policies or repeated violations may result in removal from volunteer or leadership roles

Participation Agreement

By attending Trans Affirm events or participating in programs, participants acknowledge and agree to the following:

• They will follow the Code of Conduct and other organizational policies

• They understand that behavior that causes harm, harassment, or disruption may result in removal from events or digital spaces

• They consent to reasonable use of photos or media for organizational purposes, with the ability to request exceptions. WE WILL ALWAYS ASK BEFORE TAKING PHOTOS, but cannot vouch for attendees in this space.

• They respect the privacy, safety, and well-being of all community members, volunteers, and staff

Additional Public Policies from Handbook

• Grievance Reporting: Participants may submit grievances through official channels; anonymous submissions are accepted.

• Moderation and Digital Spaces: Comments or accounts that violate policies may be restricted or removed to protect community safety.

• Event Safety and Access: Trans Affirm reserves the right to restrict participation to ensure safety, particularly in cases of documented or repeated harmful behavior.

• Appeals: Appeals may be submitted in good faith but are not guaranteed to overturn decisions related to community safety.

• Commitment to Mission: All participants are encouraged to act in ways that support the mission, goals, and values of Trans Affirm.